Code of Conduct

This Code of Conduct is to guide volunteers, participants, coaches, Board members, and the SEDA staff in their conduct relating to SEDA's programs and business affairs. This code governs the conduct of SEDA participants at all events, including inter-provincial and over-night events.

All SEDA staff, Alumni Representatives, and non-professional coaches and board members (for example, those who are not teachers or lawyers) must have a Criminal Background Check on record with the SEDA office.

A) Student Debaters (Debaters) and All Volunteers (coaches, event hosts and volunteers, judges, mentors, inter-provincial chaperons, etc)

1) Debaters and volunteers are expected to be of good character. Without limiting the generality of this rule, student debaters and all volunteers shall:

a) be honest in using facts and information in debate. Debaters should demonstrate good sportsmanship, fair play, and respect for their opponents, the officials and the judges. Other dishonest conduct including fraud, cheating, lying, or stealing will not be tolerated.

b) abstain from alcoholic beverages, illegal drugs, and all mind-altering substances. If consuming over-the-counter or prescription drugs, students should take them only in recommended dosages and not in combination with other reactive substances.  They must also refrain from the use of alcohol just prior or during an event or while responsible for event participants.

c) not engage in any sexual misconduct, sexual harassment, or sexual activity while attending SEDA and SEDA sponsored events.

d) ensure that their conduct is above reproach in all regards.

e) further, Volunteers shall act in good faith and with concern for the safety and well-being of SEDA's other participants.


2) Debaters and volunteers shall abide by the laws and rules of their affiliated schools, provinces, and country as well as the local law and custom of any place they visit.


3) Debaters and Volunteers shall respect other people and their customs, cultures, religions, and ideologies. Debaters shall not make discriminatory, obscene, or defamatory remarks, or propagate hatred of anybody.


4) Debaters and Volunteers shall be considerate of others, especially billet families. Debaters and Volunteers shall also follow the instructions of event organizers and in the case of debaters, their adult chaperones. Event organizers and chaperones should be advised immediately of any emergencies or problematic situations.


5) Debaters and Volunteers shall arrive at all events promptly, unless delayed by circumstances beyond their control.


6) Debaters and Volunteers may be subject to sanctions for contravening these guidelines. For Debaters, such sanctions may include but are not limited to losing eligibility for tournament awards, removal from the event, or a recommendation to the board to consider prohibition from future SEDA events. For Volunteers such sanctions may include removal from the event or prohibition from future SEDA events. Any determination as to whether the code of conduct has been breached and what sanctions should be implemented as a result shall be at the discretion of the tournament host where applicable, or otherwise the Executive Director or available board members. The person responsible for making such a determination shall give the person in question an opportunity to be heard before making a final determination and may consult with the President, the Board, SEDA staff, and the coach of the student(s) in question.


B) Additional Ethical guidelines for School-based (teacher) and parent Coaches

1) All teacher-coaches are expected to conduct themselves according to all of SEDA's stated guidelines and those of the teaching profession as outlined by the Saskatchewan Teachers' federation.


2) Parent-coaches are, with the stated exceptions, expected to conduct themselves according to all of SEDA's stated guidelines. Exceptions include:

a) Home-based or parent-run clubs may meet in a private residence if there is full knowledge and consent of all parents/guardians involved.

b) Parent-coaches may transport students with the consent of all parents/guardians involved.


C)    Additional Ethical guidelines for Student Mentors

1) Any high school or university students (designated as mentors) interested in mentoring elementary and/or high school debaters and clubs (designated as the mentored) are to request a letter of introduction to be forwarded to the school principal from the SEDA Executive Director before formally approaching any school (administrators, teachers or students).


2) All mentors are to have a Background records check on file (age permitting).


3) Mentors and their conduct are ultimately the responsibility of the SEDA Executive Director. However, when there is a Debate Consultant in the mentor's region, the Consultant is the immediate supervisor of the mentor.


4) All mentors are to receive training by approved SEDA staff or volunteers before working with any debaters or clubs.


5) All meetings between mentors and the mentored must

a) be approved beforehand by SEDA staff and the mentored's school;

b) occur in a public place (school, public library) with the door to the meeting room open at all times;

c) include a check-in with the school office when first arriving.


6) Mentors are not allowed to drive or be alone in a vehicle with the mentored at any time.


7) Mentors are to refrain from all physical contact with the mentored.


8) All communications between mentors and the mentored (email, telephone, letter, in person, other electronic devices and methods) are to be kept professional and appropriate at all times. Either a SEDA staff person or an adult coach is to be included in all electronic communications. Knowledge of any comments of a sexual or overtly personal nature being made will result in the termination of the mentor/mentored relationships by SEDA.


9) Mentors are not to engage in a romantic or social relationship with anyone they are mentoring or anyone in the mentored's debate club.


10) Any debate-related information (cases, plans, evidence, etc) collected by the mentor during meetings is to be kept confidential and not shared with any other debaters without the mentored's permission.


11) Any sensitive personal information learned about the mentored should be shared with the SEDA Executive Director if the mentored's health, well-being or life is in danger (for example, showing up intoxicated, showing signs of abuse, talking of suicide, etc). This information is not to be shared with anyone else except to summon assistance in the case of an emergency.


12) Mentors are to contact the supervising SEDA Staff with any concerns or issues that arise from these guidelines or that are not covered. The Staff will then work with mentors, mentored and club coaches to resolve any issues.


13) SEDA holds the right to request the termination of any mentor/mentored relationship for any or no cause.

D) Board of Directors and Staff Members


1) The Board and staff shall engage in ethical and business-like conduct. This includes proper use of authority and appropriate decorum when acting on SEDA's behalf.


2) The Staff shall abide by the Computer Use Policy.


3) The Board and staff shall use good judgment and act in SEDA's best interests.


4) The Board and staff shall approach their responsibilities with professionalism and collegial respect.


5) The Board and staff must avoid conflicts of interest, including conflicts with respect to their fiduciary responsibilities or conflict arising out of involvement with other groups or organizations.


6) The Board and staff may not exercise individual authority over SEDA except as stated in the constitution.


7) Board members and staff will respect the confidentiality appropriate to sensitive issues.


(replaced and ratified March/2010)

Our Sponsors

Saskatchewan Lotteries Sask Culture Canadian Student Debating Federation Law Foundation of Saskatchewan